Top 10 Things to Know Before Booking a Band for Your Wedding

Not all wedding bands serve the same purpose. Some perform during the ceremony. Others are meant for the reception or sangeet.

Ask yourself  do you want background music or a full performance that gets guests dancing?

A client once booked a 5-piece fusion band for their mehendi. They expected Bollywood dance numbers. The band delivered soulful instrumental folk. Beautiful, but not what they envisioned.

Be clear about your expectations and the vibe you want.

2. Choose a Style That Matches Your Audience

When picking a band for your wedding, consider the crowd. Is it a young, high-energy audience? Or are you hosting a mixed-age group?

Some bands specialize in pop and retro hits. Others may focus on indie, rock, or classical. The best bands adapt to the mood. A good mix usually includes soft sets for dinner, followed by peppy tracks for dancing.

Discuss this with your agency or event planner. They’ll help you strike the right musical balance.

3. See the Band Perform Live or Watch Full Videos

A polished Instagram reel isn’t enough. Always try to see the band live or at least watch full-set videos.

This gives you a sense of stage presence, sound quality, and how the band engages the crowd.

We once helped a couple book a band they loved on YouTube. When they saw the full wedding performance footage, they noticed weak transitions and limited crowd interaction. They chose another group that had better chemistry and flow.

4. Discuss the Setlist in Detail

Don’t assume the band knows what to play. Your idea of a party track might not match theirs.

List your must-have songs. Share genres you prefer. Mention songs you don’t want. A good band for your wedding will build a custom setlist or share their standard playlist for approval.

Also, check if they’re open to learning a few new songs. Some bands charge extra for this, so confirm in advance.

5. Know What’s Included in the Cost

When it comes to wedding band costs, what you see isn’t always what you get.

Ask what’s included:

1. Sound equipment?
2. Travel and stay?
3. Lighting?
4. Extra musicians?
5. Emcee or host?

Some event management teams bundle this into one package. Others bill separately. Be sure there are no surprise add-ons just before the wedding.

A client in Pune once had to arrange accommodation at the last minute because it wasn’t part of the contract. Avoid such last-minute stress by confirming details early.

6. Understand the Band’s Setup and Space Needs

Every band for your wedding will have specific tech and space requirements. Do they need a stage? A green room? Specific electrical setups?

Check with the venue to ensure compatibility. Especially if you’re planning an outdoor wedding or a beachside event.

A couple in Alibaug once had to relocate their haldi performance to a smaller area because the band couldn’t set up on the lawn. Don’t let that be your story.

7. Confirm Duration and Break Times

Most bands perform in sets. A typical structure might include two or three 30-45 minute sessions with breaks in between.

Be sure to ask:

1. How long will they play?
2. How many breaks will they take?
3. Will there be background music during breaks?

Some couples are caught off guard when the energy dips between sets. At BMT, we usually provide a DJ or pre-set playlist to keep the vibe going during breaks.

8. Check Their Experience with Wedding Events

Performing at a wedding is not the same as performing at a pub or festival. There are traditions, timing cues, and audience dynamics that require experience.

A seasoned band for your wedding will know when to pause for announcements, when to build momentum, and how to engage guests across generations.

Ask how many weddings they’ve done. If possible, ask for reviews or client feedback. Professionalism and punctuality matter just as much as talent.

9. Clarify Cancellation and Backup Policies

Life happens. Illness, travel issues, or sudden weather changes can derail the best plans.

Ask the band about:

1. Cancellation terms
2. Refund policies
3. Backup musicians
4. What happens in case of rain or power outage?

At BMT Agency, we always keep a backup plan ready. Our clients know that if one act drops out, we’ll have a replacement band or artist available.

10. Work with a Trusted Artist Booking Agency

This one’s important.

You might find a great band for your wedding through Instagram or a friend. But an experienced agency offers more than just booking.

We help with:

1. Artist negotiation
2. Technical setup
3. Sound check coordination
4. On-site support
5. Post-event follow-up

Plus, we have access to a larger network of performers across genres and budgets. Our experience helps prevent issues that couples often miss during planning.

One of our clients once had a last-minute venue change in Mumbai. Because we managed both the artist and production, we shifted everything in 3 hours without disrupting the flow.

Bonus: Book Early to Get the Best Bands

Wedding season in India is packed. The best bands get booked months in advance. If you’re planning a wedding between November and February, shortlist early.

Even if your wedding is small, good music adds soul to the celebration. Booking a band for your wedding is one of those details guests remember long after the food and decor fade.

Final Thoughts

Booking a band for your wedding doesn’t need to be stressful. It’s about understanding what you want, communicating clearly, and working with the right people.

Music creates the atmosphere from the bride’s entrance to the last dance. So choose a band that reflects your story, your style, and your vibe.

And if you need help finding the perfect match, we’re just a call away at BMT Agency. From acoustic indie trios to high-energy party bands, we’ve got you covered.

Let’s make your wedding sound unforgettable.